Most importantly, one must remember that the subject line of a message is the most crucial part of an email. Messages that do not have a subject, or have a subject that seems unimportant, may not ever even be read. In addition, a message with no subject makes it difficult for organized people to file your message. If your message is lost in a person's inbox, it could cost you a deal, a promotion, etc. (1)
Another thing to remember when writing emails is to keep it limited to one topic per email. It makes it easier to file messages in which the subject correlates to the writing, so including more than one issue in an email can make it difficult for someone to find it later on. Also, it makes it easier to reply to the message. (2)
In order to receive the response that you are looking for, it is important to specify how you would like the person to reply. If you would like a phone call, an appointment, or just a simple e-mail back, it is important to let the recipient know how you would like them to respond. (2)
Finally, it is important to proofread your writing. This rule obviously applies to any form of writing, not just writing business emails, but it is an important thing to remember. Sometimes it is easy to become confused and accidentally *start 2 type like u r talkin to a friend, LOL =]*. Always run the spell check, and review it yourself before you press that SEND button.
I liked your *start 2 type like u r talkin to a friend, LOL =]*.
ReplyDeleteEdit your subject heading (Writing Effective Emails) and include your name with it.
Haha good points, Jason. I also like what you said about writing like u r talking to a friend. Sometimes I find myself doing that by accident, it makes me want to kick myself! Luckily, I have built good proofreading habits to counter act silly mistakes. You just forgot to put your name in the heading, so if you would change this that would be delightful. Thanks, Jason, and I am looking forward to next weeks posting.
ReplyDeleteJason, great post. I actually learned something. I think it's very important that you pointed out little mistakes that are always made like forgetting the subject line. I think it's something that is done often but not intentionally for the most part. Another important aspect that was made was including one subject per email. I wasn't aware of this mistake. Now that I know, I can send a business email the correct way. Thanks for helping me out. -Clara
ReplyDelete