Memos can do many different things, such as:
*Announce policies
*Confirm conversations
*Exchange information
*Delegate responsibilities
*Request information
*Transmit documents
*Instruct employees
*Report results
Memos can be sent on paper, as attachment in an email, or as in email itself all depending on the purpose.
Memos should be effective, but concise and clear so that your reader can understand your thoughts, so there are no misunderstandings or confusion.
The format of your Memo should be as followed:
TO: Dr. Wilson Bradshaw, FGCU President
FROM: David Royster, BusyBee Blogger
Date: April 6, 2009
Subject: BusyBee Blogger Post
The name of the person you want to send this memo to, your name as the sender, the date you are writing this memo, and the subject of the memo.
The opening in a memo tells the specific reason why this memo is written. The main idea should be provided in the first sentence.
The body should tell your reader what your memo is about in detail. Lists and headers are really effective in providing details to your reader, it also shows there importance.
The closing of a memo provides a mean for your reader to contact you, as well as build a good relationship, encourage your reader, and let you know what your future intentions are.
Revision is also important in memos and any other written or typed documents.
Great posting. Excellent information, showing when or what to use a memo for, as well as how to use them. :D
ReplyDeleteYes, good job David. Just be more careful with your voice in the writing, there is a spot where you are confusing "let you know what your intentions are". However, these are small and do not take any away from the great information you have provided. Thanks David, I look forward to next week!
ReplyDeleteChris
Beautiful presentation and great graphic. I think you forgot to align your information in your example memo, though. I liked how you put in a plug for President Bradshaw.
ReplyDelete