When it comes to writing effective meeting minutes it’s important to never forget TACT and SKILL.
Time. It may seem obvious, but meeting minutes document at what time the meeting began and ended and how (approximately) each minute of the meeting was spent.
Attendance. It should be noted who was at the meeting, what they were assigned and when it’s due and when each person arrived and left.
Clarification. Revisions may be necessary. After each person has reviewed the minutes it’s important to correct any discrepancies.
Topic. Meeting minutes state what type of meeting it was (emergency, planned…) and what the topics covered were.
Show & Share. Because everyone at the meeting (and those absent) are responsible for what occurred it’s important to show everyone what has been documented either by projecting it or by making or e-mailing copies.
Kinetics. Were there any motions made at the meeting? Meeting minutes document who made a motion, who seconded the motion and what the final decision was: carried, defeated, postponed, etc.
Important events. Meeting minutes document every official thing that went on during the meeting time. Often time they’re kept
Leaders of the meetings will assign who is to take meeting minutes. This can be a consistent person or a rotation job.
Legal Document. It’s important to remember that Meeting Minutes can be used in a court of law as evidence.
For more information and examples of meeting minutes please visit here or watch the video below for some helpful and user-friendly advice on taking effective meeting minutes.
"Basic Sample of Board of Directors Meeting Minutes." Free Management Library. 12 Apr. 2009
CartoonStock - Cartoon Pictures, Political Cartoons, Animations.
"YouTube - How to Take Quick Meeting Minutes." YouTube - Broadcast Yourself. 13 Apr. 2009
Great blog Ann-Marie! I like the video you posted to really finish out your written material. Also the use of the capital and bold letters to make your blog stand out is really good. While I didn't hear to much of your personality come through on this post, you still did an excellent job giving outstanding information.
ReplyDeleteThanks for adding the video, Ann-Marie! Our peers said multiple times that this is the one thing our blog is missing. The cartoon wouldn't open, but it might be just temporary computer problem, I hope:) Also, watch out for cartoonstock; most of their cartoons need to be paid for in order to be privately used:)This is a very useful informative post, as always!
ReplyDeleteGood job A-M! I like you you explained the TACT acronym. It just re-afffirms what should go on when counting minute meetings. Although I think that not all of these techniques are utilized when it comes to different companies and their team meetings. It is a good thing to know what can go on in a professional meeting. I think the video is very helpful as well. Great job and A+!
ReplyDeleteAnother great post by you A.M. :D
ReplyDeleteGreat layout, Tact-Skill acronym, and great video! You really display the point across.
Not to sure what the X box below the video is o.O
Useful post. This is something I never knew had to be documented. The acronym was cool, and the video wrapped everything together.
ReplyDeleteAmazing post! I loved the cartoon as well as the posted video. You really did a great job on this one!
ReplyDeleteNice job. I wish I had that meeting management program as I often have to take meeting minutes for the department. I couldn't open your second example video. It was a big blank black screen. Can you see it when you go into the blog??
ReplyDeleteAnn-Marie,
ReplyDeleteNice job this week! I really like how you used the acronym to make it easy to read and remember for the writer. The video was perfect, and your citations are good. Your voice comes through, and the blog is nice and concise. This is really a text book posting, besides that weird black box at the bottom haha! Great job!
What are these rumors of a black box, I don't see it?!
ReplyDeleteHeh, We do. o.O
ReplyDeleteIt probably displaying on the editor very small, so you're not recognizing it.